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About Us
- About Us - Overview
- Administration
- 2010 Annual Report to the Community
- Board of Trustees
- Community Partner Links
- Contact Us
- Employment
- FAQ
- Pierce County Library Foundation
- Friends of the Library
- News Releases
- Pierce County Library 2030 - Facilities Master Plan
- Policies
- Re-authorized Levy
- Social Media
- Volunteering
Maintaining an Up-to-Date Library Cardholder Database
In order to maintain accurate and up-to-date cardholder and bibliographic databases and to avoid the cost of storing obsolete records and degradation of computer search time, it is the policy of the Board of Trustees of the Pierce County Library District that an up-to-date database of library cardholders shall be maintained by regularly purging the records of those users whose cards have expired.
The cardholder database will be purged twice yearly and will routinely delete the records of cardholders who owe no money at the time that their card expires and whose card has been inactive during the past twelve months.
The records of cardholders who owe money for fines or for the cost of unreturned books and other library materials at the time that their card expires shall be purged from the database on a schedule based on amount owed and date of expiration. The titles of unreturned books and other library materials which are attached to such cardholder records shall automatically be purged from the bibliographic database as lost items.
The money owed the library district on the records of the cardholders described above will be written off at the time the records are purged from the database.
Board Policy 3.14
Adopted by the Pierce County Rural Library District Board of Trustees, June 17, 1992.