Pierce County Library System meeting rooms, conference rooms, and study rooms are provided free of charge as a public service for groups to gather for the purposes of learning, enjoyment, and community when not in use for Library-affiliated or sponsored activities.
To establish the policies and procedures for the use of Library meeting rooms by the public.
Designated Library staff members have the authority to approve, renew, or reject requests for public use of library spaces. The following criteria determine the use of meeting and conference rooms:
Persons wishing to reserve a meeting room, conference room, or study room should go to www.piercecountylibrary.org to make an online reservation or contact the specific Library where the room they wish to use is located.
Reservations for meeting room, conference room, and study room space are on a first-come, first-served basis. Library-sponsored programs will have preference.
A Pierce County Library card is required for all room reservations.
Meetings in the meeting or conference rooms must be booked by someone 18 years of age or older and the adult sponsor will be responsible for activities that occur and the condition of the meeting space. There is no age restriction to make a study room reservation.
Individuals and organizations wishing to use a meeting or conference room may make advance booking for a maximum of four (4) bookings not to exceed four (4) hours per booking within an eight (8) week period. The meeting room may be booked eight weeks in advance of the current date. Exceptions may be made for meetings offered for the public by government agencies.
Individuals and organizations wishing to use a study room may make advance booking for a maximum of two (2) bookings not to exceed two (2) hours per booking within a one (1) week period. The study room may be booked one week in advance of the current date.
Reservations for meeting and conference rooms must include time for the group or individual to set up and take down tables, chairs, and other furniture. Set-up and take-down must take place during regular operating hours, and meeting rooms must be vacated by closing time.
Failure to arrive for a scheduled room within thirty minutes of the reservation will be considered a no-show. If a scheduled meeting is canceled, the user must cancel the reservation online or call the Library at least 48 hours before the meeting or event. Failure to notify the Library within the requested time on two (2) or more occasions will result in loss of future meeting room privileges.
The Library reserves the right to cancel when unforeseen circumstance such as power outages, weather conditions, or conflicts with Library-affiliated or sponsored events occur.
Permission will be revoked for individuals who fail to follow these policies and procedures.
Public use of the Library’s Meeting, Conference, and Study rooms does not imply Library approval or endorsement of the group, the meeting, or the ideas presented at the meeting. Publicity for a meeting held at the Library must not be worded in a manner that would imply Library sponsorship or endorsement of a group, the meeting, or the ideas presented at the meeting.
An organization using a meeting room at Pierce County Library may not use the name and address of the Library as its headquarters or as the official address of the organization. The organization may not use the Library's address or telephone number for registration or for information regarding the meeting or the organization.
Meeting times and organizations may be posted on community boards within the Library for non-Library groups.
Public meeting and Conference Room Policy
Effective July 23, 1998. Revised December 2008. Revised December 17, 2013. Revised March 23, 2018. Revised July 14, 2022.
Tel: 253-548-3300 Fax: 253-537-4600 Washington Relay TTY: 711
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